Data protection Welcome/Integra/PROFI

Data protection regulations and processing of personal data in the projects Welcome/Integra/PROFI at Trier University of Applied Sciences

This is an English-language reading version of the German data protection regulations. 
Only the German version is legally binding.

Download the data protection regulations here.

1. Description and scope of data processing

By completing and sending this form, the following personal data is collected and saved by Trier University of Applied Sciences in the context of the Welcome/Integra/PROFI projects (coordinated by the InDi –Institute for International and Digital Communication, Department of Environmental Business / Environmental Law):

  • Last name, first name
  • Email
  • Country of origin
  • Gender
  • Year of birth
  • Educational background: previous university degree from Germany/other country
  • Residential status
  • Discipline/subject area

2. Purpose of data processing

The temporary storage of the data mentioned under 1. serves the following purpose:

  • Registration and handling of courses and other offers
  • Information about the organization of courses, exams, other offers
  • Information about new courses and other offers
  • Issuing of participation certificates
  • Project management / accounting and coordination of course offers
  • Funding report for the German Academic Exchange Service

3. Duration of storage

The personal data will be deleted or blocked as soon as the purpose of storage no longer applies. The data will also be blocked or deleted at the latest when a legally required storage period expires.

In the case of the above-mentioned data, the data will be deleted five years after the funding report has been submitted to the German Academic Exchange Service.

4. Data transfer

The personal data above is passed on to the following parties for the purposes of project coordination and management, course / offer management and processing, and as part of the funding report to provide proof that the contractual obligations concerning the intended target group were fulfilled:

  • Project team members
  • Third parties commissioned to carry out the courses (e.g. lecturers)
  • The German Academic Exchange Service (DAAD)

5. Responsible party

Responsible party for the processing of personal data is:
Hochschule Trier | Trier University of Applied Sciences
Schneidershof
54208 Trier
e-mail: praesident(at)hochschule-trier.de
Fax: +49 (0)651 8103 333

6. Contact for questions regarding data protection – Data protection officer

Our data protection officer is available for questions regarding data protection:
Prof. Dr. Konstantin Knorr
Hochschule Trier | Trier University of Applied Sciences
Schneidershof
54208 Trier
e-mail: datenschutz(at)hochschule-trier.de  

7. Legal basis

Insofar as we obtain the data subject's consent for the processing of personal data, Art. 6 paragraph 1 lit. a EU General Data Protection Regulation (GDPR) as the legal basis.

8. Your rights

If your personal data is processed, you are the person concerned in the sense of GDPR and you have the following rights vis-à-vis the person responsible:

Right to information

You can request confirmation from the person responsible whether personal data concerning you will be processed by us.

If such processing is available, you can request the following information from the person responsible:

(1) the purposes for which the personal data are processed;

(2) the categories of personal data that are processed;

(3) the recipients or the categories of recipients to whom the personal data concerning you have been or will be disclosed;

(4) the planned duration of storage of your personal data or, if specific information is not possible, criteria for determining the storage period;

(5) the existence of a right to correction or deletion of your personal data, a right to restriction of processing by the person responsible or a right to object to this processing;

(6) the right to lodge a complaint with a supervisory authority;

(7) all available information about the origin of the data if the personal data is not collected from the data subject;

(8) the existence of automated decision-making, including profiling, in accordance with Art. 22 Para. 1 and 4 GDPR and - at least in these cases - meaningful information about the logic involved and the scope and intended effects of such processing for the data subject.

You have the right to request information as to whether the personal data relating to you are transferred to a third country or to an international organization. In this context, you can request the appropriate guarantees in accordance with Art. 46 GDPR to be informed in connection with the transmission.

Right to rectification

You have a right to correction and / or completion vis-à-vis the person responsible if the processed personal data that concern you are incorrect or incomplete. The person responsible must make the correction immediately.

Right to restriction of processing

You can request that the processing of your personal data be restricted under the following conditions:

(1) if you dispute the accuracy of the personal data concerning you: for a period that enables the person responsible to check the accuracy of the personal data;

(2) if the processing is unlawful and you refuse to delete the personal data and instead request that the use of the personal data be restricted;

(3) if the person responsible no longer needs the personal data for the purposes of processing, but you need them to assert, exercise or defend legal claims, or

(4) if you have objected to processing in accordance with Art. 21 Para. 1 GDPR and it is not yet certain whether the legitimate reasons of the person responsible outweigh your reasons.

If the processing of your personal data has been restricted, this data - apart from its storage - may only be obtained with your consent or to assert, exercise or defend legal claims or to protect the rights of another natural or legal person or for reasons of important public interest of the Union or a Member State.

If the restriction of processing according to the paragraphs above is in place, you will be informed by the person responsible before the restriction is lifted.

Right to deletion

a) Obligation to delete

You can request the responsible party to delete your personal data immediately, and the responsible party is obliged to delete this data immediately if one of the following reasons applies:

(1) The personal data relating to you are no longer necessary for the purposes for which they were collected or otherwise processed.

(2) You revoke your consent on which the processing was based in accordance with Art. 6 para. 1 sentence 1 lit. a or Art. 9 Para. 2 lit. a GDPR was based, and there is no other legal basis for the processing.

(3) According to Art. 21 Para. 1 GDPR and there is no overriding legitimate reason for the processing, or you file an objection pursuant to Art. Art. 21 para. 2 GDPR to object to the processing.

(4) The personal data concerning you have been unlawfully processed.

(5) The deletion of your personal data is necessary to fulfill a legal obligation under Union law or the law of the member states to which the controller is subject.

(6) The personal data concerning you were collected in relation to information society services offered in accordance with Art. 8 Para. 1 GDPR.

b) Information to third parties

If the person responsible has made your personal data public and is acc. to Article 17 (1) GDPR obliged to delete them, he takes appropriate measures, taking the available technology and implementation costs into account, including technical ones, to inform those responsible for data processing who process the personal data that you as the data subject have requested be deleted to delete all links to this personal data or copies or replications of this personal data.

c) Exceptions

The right to deletion and the obligations just described under b) do not exist if the processing is necessary

(1) to exercise the right to freedom of expression and information;

(2) to fulfill a legal obligation that requires processing in accordance with the law of the Union or the Member States to which the responsible party is subject, or to perform a task that is in the public interest or in the exercise of official authority vested in the controller has been;

(3) for reasons of public interest in the area of ​​public health in accordance with Art. 9 para. 2 lit. h and i and Art. 9 Para. 3 GDPR;

(4) for archiving purposes in the public interest, scientific or historical research purposes or for statistical purposes acc. Art. 89 Para. 1 GDPR, insofar as the right mentioned under section a) is likely to render impossible or seriously impair the achievement of the objectives of this processing, or

(5) to assert, exercise or defend legal claims.

Right to be informed

If you have asserted the right to correction, deletion or restriction of processing against the person responsible, he is obliged to inform all recipients to whom the personal data concerning you have been disclosed of this correction or deletion of the data or restriction of processing, unless this proves to be impossible or involves a disproportionate effort.

You have the right towards the person responsible to be informed about these recipients.

Right to data portability

You have the right to receive the personal data relating to you that you have provided to the person responsible in a structured, common and machine-readable format. You also have the right to transfer this data to another controller without hindrance from the responsible party to whom the personal data was provided, provided that

(1) the processing is based on consent in accordance with Art. 6 para. 1 sentence 1 lit. a GDPR or Art. 9 Para. 2 lit. a GDPR or on a contract acc. Art. 6 para. 1 sentence 1 lit. b GDPR and

(2) the processing is carried out using automated processes.

In exercising this right, you also have the right to have your personal data transmitted directly from one responsible party to another, insofar as this is technically feasible. The freedoms and rights of other people must not be affected by this.

The right to data portability does not apply to the processing of personal data that is necessary for the performance of a task that is in the public interest or in the exercise of official authority that has been transferred to the person responsible.

Right to object

You have the right, for reasons that arise from your particular situation, file an objection at any time against the processing of your personal data, which is based on Art. 6 para. 3 sentence 1 lit. b GDPR in conjunction with § 3 LDSG; this also applies to profiling based on these provisions.

The person responsible will no longer process the personal data relating to you, unless he can demonstrate compelling legitimate grounds for the processing that outweigh your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims.

Regardless of Directive 2002/58/EC, you have the option of exercising your right to object in connection with the use of information society services using automated procedures that use technical specifications.

Right to withdraw the data protection declaration of consent

You have the right to withdraw your declaration of consent under data protection law at any time. The withdrawal of consent does not affect the lawfulness of processing based on consent before the withdrawal.

Right to lodge a complaint with a supervisory authority

Independent of any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your residence, your place of work or the place of the alleged violation, if you believe that the processing of your personal data violates the GDPR.

The supervisory authority to which the complaint has been submitted will inform the complainant of the status and results of the complaint, including the possibility of a judicial remedy in accordance with Art. 78 GDPR.

This data protection declaration is current and valid and dates from July 10th, 2020.

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