Questions and Answers

Recognition of examination credits or transfer of knowledge and skills acquired outside the higher education system

Yes, examination credits that you have achieved at universities in Germany or at universities abroad can be recognized for your new study course.
The Higher Education Act of Rhineland-Palatinate sect. 25 para. 3 states:
„Examination credits achieved at university are to be recognized if there are no substantial differences. The recognition between subject-related study courses is carried out ex officio. Sect. 5 a para. 1 sentence 2, and sect. 112 of the „Deutsches Richtergesetz“ do not apply….“
The guidelines for the recognition of credits are detailed in our examination regulations. Furthermore, the recognition procedures were determined by decisions of the examination boards.
Find full information concerning the procedures and the guidelines following the link Opens internal link in current windowAnerkennungsverfahren

Yes, knowledge and skills acquired outside the higher education system can be recognized if they are equivalent to the examination credits of the study course, and if the recognition does not impair the successful completion of studies. Recognition can only apply to a maximum of half of the study program. The Higher Education Act of Rhineland-Palatinate states in sect. 25 para 3:
„…Equivalent knowledge and skills acquired outside the higher education system will generally be recognized to replace a maximum of half of the study program. The procedures and criteria for the recognition are laid down in the examination regulations….“
Our examination regulations detail the guidelines for the recognition of such credits. In addition to that the procedures for the recognition were determined by decisions of the examination boards.
Find full information concerning the procedures and the guidelines following this link Opens internal link in current windowAnerkennungsverfahren

Yes, application forms for the recognition of credits have to be submitted to the examination office within the first semester of your enrollment at the Trier University of Applied Sciences, Umwelt-Campus Birkenfeld. We regret that we are unable to accept any applications after this date.

An application for the recognition of credits must be completed by original documents that verify the contents, learning results, qualification aims, level of credits and the earned ECTS credit points as well as enable the university to check the equivalence. Appropriate documents may be descriptions of subjects, proofs of academic achievement etc.
The application for the recognition of credits cannot be processed without the appropriate documents.

Registration for examinations

Yes, if you want to participate in an examination, you have to sign up for this particular examination in the study administration program QIS. This also applies for repeat examinations. You have to register within the registration period. Please look for the deadlines of the respective examinations in your QIS. These registration periods are exclusion periods. Registration has to be submitted by the last day of the registration period (12 midnight). Once the deadline is passed, you can no longer sign up for the examination.

Registration has to be submitted within the registration period. Please look for the deadlines of the respective examinations in your QIS. These registration periods are exclusion periods. Registration has to be carried out by the last day of the deadline (12 midnight). Rule of thumb: The deadline is always 3 workdays prior to the examination date at 12 midnight. The 2 remaining workdays are a time-out period. Once the deadline is passed, you can no longer sign up for the examination.

Yes, you have to register for an IP, a technical project or a laboratory project in QIS. The following deadlines apply: May, 15th in the summer semester, and November, 15th in the winter semester.

If you didn’t sign up for an examination at due date, you are not allowed to take this examination. Please contact the examination office immediately. You will be informed which options are available to you.
Do check your QIS regularly to make sure that you are properly registered for the examinations that you intend to take.

In case of technical problems please contact your officers at the examination office strictly within the registration period. Please email your examination officers by the last day of the registration period at the latest, explain your request and name the examination you need to be signed up for. If this email is received within the registration period (= last day of the registration period, 12 midnight), your examination officers can sign you up for this examination.
If your email is received after the deadline, registration for this examination can no longer be carried out by the examination officers.

Illness affecting examinations, medical certificates, certificates from the medical officer, inability to attend an examination

If, on the day of an examination, you are unable to attend the examination, you have to hand to the examination office a medical certificate concerning the examination date. This medical certificate has to be received by the examination office within 3 workdays after the examination date. Each time you miss an examination on account of an inability to attend you must present a medical certificate. For the first 3 times a doctor’s certificate suffices. This can be a common “Unfitness for work certificate” which you must complete by the “Beiblatt für ärztliche Atteste/Supplement for medical certificates”. Or you may use the form “Medical Certificate” provided for download by the University of Applied Sciences, Environmental Campus Birkenfeld on the website of the examination office under “Formulare für Studierende” (Opens external link in new windowhttps://www.umwelt-campus.de/ucb/index.php?id=11002). If you use this form, there is no need to add the supplement.

You can send your medical certificate by post (Address: Hochschule Trier, Umwelt-Campus Birkenfeld, Prüfungsamt, Postfach 13 80, 55761 Birkenfeld) or submit it personally or have it handed into the examination office (Building 9924, Rooms 117, 119, 108) by a messenger (a relative, an acquaintance, a fellow student etc.). The mailbox on the floor of the examination office can also be used for this purpose. In order to meet the submission deadline (3 workdays after the examination date) we recommend to email the medical certificate to the examination office in advance and hand in the original right away.

After having submitted a medical certificate 3 times (as evidence for non-attendance at an examination), you have to present a certificate from the medical officer starting with the 4th time of illness and for every following illness that prevents you from attending an examination. You will receive a letter from the examination office notifying that in the future you are obliged to submit a certificate from the medical officer in case of illness.

Please turn to the public health department in charge of your place of residence to have a medical certificate issued. The costs, usually ranging between € 30 and € 50, will be fixed by the medical officer. They will not be refunded by the university.

The medical certificate from the medical officer must detail your current trouble and how it affects your performance. The mere provision of a diagnosis is not sufficient.
Example: It does not suffice to state “migraine”. The certificate must provide in detail what causes you trouble, e.g. headache, dizziness, light sensitivity, nausea, sickness.

Your medical certificate can only be registered in the QIS when the examiner has registered the grades of the relevant examination. When registering the grades the examiner will enter a 5.0 for absence from the examination; this is what you will see in your QIS for the time being. At the beginning of the new semester the examination office will run a check on the number of your (and every student’s) examination attempts of the past semester. Then all the submitted medical certificates will be registered by deleting the 5.0 grade and entering AT for “Attest” (German for medical certificate). This is usually done in the first 2 months of the following semester.

There is an inability to sit an examination if there are impairments that affect your usual performance severely and in such a way that you cannot be expected to attend an examination.
The reasons can be among others influenza infection, coughs and sneezes, stomach and gastro trouble with nausea, sickness, diarrhea.
The mere provision of a diagnosis, for example gastroenteritis, is not sufficient. In order to decide whether there is an inability to attend an examination a description of what exactly causes you trouble is required.
For instance, a pregnancy cannot account for an inability to sit an examination. Nevertheless, if there is trouble that endangers the mother-to-be or the unborn child, then there is an inability to sit an examination. The medical certificate will proof evidence detailing the trouble and a possible risk.

No. If you arrive late for an examination, this happens at your own risk. You will lose the time you have missed and finish when the rest of the students finish.

You are personally accountable for late arrivals due to black ice or delayed or canceled trains. The time you have missed will not be refunded. The above-mentioned incidents, on principle cannot be accepted as a reason for not attending an examination.

It is your responsibility to ensure that you arrive on time for an examination. Should the occasion arise, plan to arrive well before the start of the examination (if need be a day earlier), however, at least plan enough time for the trip.

Repeat examinations, grade improvement

Generally, the repeat examinations have to be taken in the examination period of the semester after the next at the latest.
Example:
You have failed an examination in the winter semester 2016/17, then you must resit the examination in the semester after the next semester at the latest (= winter semester 2017/2018). If you do not take part in the repeat examination, then the examination will be graded “failed” (Zwangsfünf/5.0), because you were absent from a compulsory examination. Consequently, you lose one examination attempt. If you choose to take the repeat examination in the summer semester 2017, you are free to do so. This will be considered a regular examination attempt.
Please get in touch with the examination office if you have questions on this subject or read the examination regulations of your course of study on the web.

Yes, some study programs allow to resit examinations for grade improvement provided that the examination was passed in the semester fixed in the curriculum or that the examination was passed at the first attempt. In this case, only the next examination date is available for grade improvement.

If you want to know which of the two rules (examination date according to curriculum or passed in the first attempt) apply to your study program, please get in touch with the examination office or read the examination regulations of your study program or the following tables. These tables inform about the rules concerning the attempt for improvement and they provide an overview of more important pieces of information regarding the examination regulations.

Initiates file downloadOverview regulations Bachelor study courses Faculty of Environmental Business Management/Environmental Law

Initiates file downloadOverview regulations Master study courses Faculty of Environmental Business Management/Environmental Law

Initiates file downloadOverview regulations Bachelor study courses Faculty of Environmental Planning/Environmental Technology

Initiates file downloadOverview regulations Master study courses Faculty of Environmental Planning/Environmental Technology

Practical phase/internship/semester abroad

Yes, you have to sign up using an application form. Registration via QIS is not possible. There are different application forms available for download (Opens internal link in current windowFormulare für Studierende). Please choose the form that applies to your situation: You are either enrolled in a 6-semester study course or a 7-semester study course. You either spend your practical phase/internship with a company or at a university abroad.
Then fill out the form and have it signed by the supervising examiner. Submit a copy of the form to the examination office before the start of the practical phase/internship/semester abroad. Keep the original form sheet in a safe place until the end of the practical phase/internship/semester abroad. Have it then signed by the supervising examiner for recognition of your examination credits. Finally, hand the original form to the examination office. The recognition will be registered in the QIS showing the ECTS credit points earned provided that the prerequisite credits were successfully completed.

Yes, if you are enrolled in a study program in the Faculty of Environmental Business Management/Environmental Law, you must sign up for your internship or semester abroad. Please find the faculty’s own registration form on the net (Initiates file downloadLaufzettel zur Anmeldung der praktischen Studienphase/Praxissemester/Auslandssemester) The registration has to be submitted to the faculty office (Building 9912, Room 011) by October, 31st (for the winter semester) or by April, 30th (for the summer semester). For further information refer to the control slip or the regulations for the practical phase/internship/semester abroad of the Faculty of Environmental Business Management/Environmental Law.

If you are enrolled in the Faculty of Environmental Business Management/Environmental Law you are exempted from the examinations of the semester of your practical phase/internship/semester abroad.

If you are enrolled in the Faculty of Environmental Planning/Environmental Technology, the following regulations apply. Students who are involved in a practical phase are exempted from examinations within the exact approved time span of the practical phase. While doing an internship you are exempted from examinations for the entire semester. If spending a semester abroad you have to submit a matriculation notification after completion of that semester. Then you will be exempted from examinations for the entire length of your enrollment at the foreign university even if your stay exceeds one semester.

These regulations apply to repeat examinations as well. Due to absence from a compulsory examination a 5.0 grade will be registered by the examination office when carrying out the examination attempt census. However, it will be deleted or turned into “withdrawal with recognized reason” once the recognition of the practical phase/internship/semester abroad is registered by the examination office.

In principal, you can choose to take a repeat examination during your practical phase/internship/semester abroad ignoring the exemption from the obligation to take the examination (e.g. regarding repeat examinations) if you are able and have the time to do so or have returned from your stay abroad. However, if you fail the examination, the attempt will be counted in. A late withdrawal cannot be accepted.

If you are interested in a study semester at a foreign university we recommend to turn to the International Office (click here Opens external link in new windowakademische Auslandsamt) for consultation regarding requirements and funding programs.
If you wish to spend a semester abroad as a practical phase/internship you need to find a supervising examiner in order to talk about the requirements and regulations of a semester abroad. Then you will set up a Learning Agreement. It includes a list of all the examinations that you have to take AND PASS at the foreign university. This is a requirement for a lump-sum recognition of all the ECTS credit points that can be earned in the respective semester. Please find the ECTS credit points in the curriculum of your study course.

As a Bachelor’s degree student of the Faculty of Environmental Business Management/Environmental Law you are required to take an on-site course that completes your practical phase/internship/semester abroad. The award is 5 ECTS credit points. The course is organized by UCB Contact (Building 9914). Submit a copy of your afore-mentioned registration form to UCB Contact. You will then be informed about the following procedures and dates. The course always takes place at the beginning of the summer semester. You can take the course either before or after your practical phase/internship/semester abroad.
At the end of the course you will receive a certificate of attendance. Submit it to the examination office together with all the other documents that are required for the recognition of your practical phase/internship/semester abroad.

Theses (Bachelor Thesis and Master Thesis)

When? = Your thesis has to be registered, at the latest, by the date that is fixed in the examination regulations of your study course. Example: Bachelor students generally have to see to it that the thesis is registered, at the latest, 6 months after completion of the last examination credit or after the announcement of 165 ECTS credit points (195 ECTS credit points for study courses of 7 semesters). In case of a late registration the thesis attempt will be graded as “failed”.

Where and how?
You have to register your thesis at the examination office at the Environmental Campus Birkenfeld. The relevant application form is available there or for download at Opens internal link in current windowFormulare für Studierende.
Each faculty has its own application form for both the Bachelor thesis and the Master thesis. On the form, tick the box of the study course that you are enrolled in.

As a first step, the examination officer will check if the requirements for the registration of the thesis are complied with. It is absolutely necessary that this is done before you receive the subject of the thesis.

As a second step, you will receive the subject from your examiner who then puts the date in the form and signs it. This date signifies the beginning of the time you are granted for working on your thesis. This step also includes the signature of the second examiner.

As a third step, you must complete the registration at the examination office: the deadline for the submission of your thesis will be fixed.

The original registration form will be given back to you. You have to keep it and hand it in with the thesis, and the grades for the written thesis and the thesis defense which are on the backside of the form. The examination officer makes 2 copies of the registration form, keeps one and passes one on to the faculty secretary who will accept the thesis, and with the help of the copy is able to supervise the due reception of the thesis.

The announcement dates of the grades of your examination credits can be found on the glass-fronted notice boards in building 9924, 1st floor, North, on your way to the examination office. The announcement date signifies the beginning of the registration period for your thesis.

Yes, generally the subject of the thesis can be returned once, that is, within the first third of the approved processing time period. The thesis has to be re-registered with a new subject within 4 weeks or within 3 months after the return. Find the regulation applying to your study course in your examination regulations.
However, in addition to that we advise you to talk with your examination officer.

Find a list of possible registration requirements in the following text. For the exact requirements of your study course read the examination regulations and ask your examination officer.

Thesis registration requirements for Bachelor study courses:

  • Proof of previous practical experience
  • Appropriate study progress (generally 120 ECTS credit points, see examination regulations of your study course)
  • Successful completion of all examinations of the 1st, 2nd, and 3rd semester (Faculty of Environmental Planning/Environmental Technology)
  • Dual Bachelor study course: Additional proof of the successful completion of the professional training

Thesis registration requirements for Master study courses:

  • Appropriate study progress (30, 50 or 60 ECTS credit points, see examination regulations of your study course)
  • Achievement of all credits of the 1st and 2nd semester (only Sustainable Change)
  • Completion of specific examinations (only Insolvency Law and Reorganization Proceedings)
  • Fulfillment of the admission requirements (see your personal admission notification) e.g. completion of additional examinations, for instance from a Bachelor study course or 30 ECTS credit points according to your credit catalog (study courses of computer sciences)

When you register your thesis (Bachelor thesis and Master thesis) the examination officer notes the submission deadline on the registration form. You must hand your thesis to the secretary of your faculty by this date at the latest. This has to be done during office hours. The office hours of the faculty offices are Monday through Friday, 10 a.m. to 12 noon. If you want to submit your thesis outside of office hours, you have to make an appointment with the respective secretary.
Faculty of Environmental Planning/Environmental Technology: Opens external link in new windowhttps://www.umwelt-campus.de/ucb/index.php?id=fachbereichuput
Faculty of Environmental Business Management/Environmental Law: Opens external link in new windowhttps://www.umwelt-campus.de/ucb/index.php?id=fachbereichuwur

Each faculty has specific regulations on how to submit the thesis (Bachelor thesis and Master thesis). Information sheets with the regulations are provided by the faculty offices. They are also available at the examination office and at the website of the examination office. For download go to Opens external link in new windowhttps://www.umwelt-campus.de/ucb/index.php?id=11002

A thesis that has been graded as „failed“ can be repeated once. That is, if you have failed the first thesis attempt, you can write another thesis with a new subject.

This does not apply if the thesis has been failed due to plagiarism. In this case a repeat is not possible automatically. Read the examination regulations of your study course to learn more about the procedures in your study course or ask your examination officer.

The deadline for the registration of a repeat for a Bachelor thesis is 4 weeks after the date or the announcement of the failure notification. For Master theses it is 3 months or 6 months after the date or announcement of the failure notification. Talk with your examination officer to learn which deadline applies to you or/and read the examination regulations of your study course.

If the registration deadline is missed the repeat will be graded as „failed“. Consequently, you will lose the right of admission to an examination in your study course.

Transcript of records/proof of academic achievement, declaration of no impediment to admission

You can download and print out a transcript of records for your personal use anytime via your QIS account.

If you need an official transcript of records for submission at another university or a public authority, please turn to the service point of the Registrar’s office (Building 9924/Room 035) during office hours. There you can use a workstation to log into your QIS account. After having decided what kind of transcript of records you need (with or without failed attempts, in German or in English) the desired version will be printed out, stapled, sealed and signed by a Registrar’s office staff member.

A declaration of no impediment to admission certifies that you still hold the right to admission to examinations in the study course that you are currently enrolled in, and that there are no reservations regarding the continuation of your studies at another university.

However, if you have lost the right to admission to an examination in your study course, this certificate cannot be issued. Then you will receive a certification informing that you have lost the right to admission to an examination in the mentioned study course.

Degree certificate and diploma

As soon as you have completed all credits including your final thesis and your colloquium (180 respectively 210 ECTS credit points for a Bachelor’s degree, 90 respectively 120 ECTS credit points for a Master’s degree), please get in touch with the examination office immediately. The examination office will issue a certification of the conferment of your academic degree.

Furthermore, you will talk with the examination officer about the details concerning the issuance of your diploma and your degree certificate. The degree certificate details your examination credits. If you wish you can also get an appendix including your study credits, the number of your study semesters etc. Furthermore, you can have your degree documents issued in English, too. Finally, you may choose to collect your degree documents by yourself, have them collected by proxy or have them sent by post.

You will be asked for your private email address. As soon as the documents are completed and ready for collection you will be notified by email. Please note that your documents are only ready to be collected when you receive this email.

No, you can authorize another person to collect your degree documents by issuing a written permission detailing the personal data of both the principal and the agent. A copy of the principal’s personal ID must be enclosed.

Yes, you can also have your degree documents sent to you. Please hand a stamped and self-addressed (your current address) B4 letter envelope to the examination office (in person or by post). For dispatch within Germany please hand in actual stamps worth of € 6.10. For dispatch to another country please turn to your examination officer for detailed information about postage. We will use this very envelope to send your degree documents to your address by certified letter with receipt slip. This will be done promptly upon completion of your degree documents.

Additional information:
If you participate in this year’s graduation celebration and have not yet collected your degree documents, then you can do so on this particular night. The examination office usually offers special opening hours following the official graduation celebration.