Reference management and knowledge organisation with Citavi

The Trier University of Applied Sciences has purchased the Citavi campus licence (preliminary up to end November 2018): Every member of the Environmental Campus can use the full version Citavi for Windows for free.

Further information:


Licencing notices: Citavi Free and Citavi for Windows

There are three Citavi editions, among them (a) Citavi Free and (b) Citavi for Windows.

(a) Citavi Free is the free basis version of the software. It offers the user every function of the programme. Only limitation: You cannot save if you have more than 100 references in a project.

(b) Citavi for Windows is the commercial full version for single users or teams. In contrast to Citavi Free it allows projects with an unlimited number of references (practical limitation: up to 100,000 references).
The Trier UAS has licenced Citavi for Windows. Preliminary licence period: up to end November 2018. An extension is intended. The campus licence allows every member of the Trier UAS (students and employees) to use Citavi for Windows during the licence period, and to make use of the e-mail support of the provider.
If you leave the Trier UAS or if the Trier UAS do not extend the licence, your Citavi installation will be downgraded to Citavi Free. Consequence: You cannot save references in projects containing already more than 100 references.
You can acquire an personal licence for Citavi for Windows for an indefinite period. If you buy the licence within in the term of the campus licence you will get a discount of 50%.
Manual information: click here
System requirements

Operating systems: Windows 10, 8 or 7. Mac users need Boot Camp or a virtualization solution, e. g. Parallels or VMware Fusion, as well as Windows 10, 8 or 7. Alternative: Windows Server 2008 or 2012
Memory: 4 GB RAM or more recommended
Word processing: MS Word 2007 to 2016 (32- or 64-bit); LEd, LyX, TeXMaker, TeXnicCenter, TeXstudio, TeXworks, WinEdt, WinShell and Authorea, Overleaf or ShareLaTeX
Picker: Google Chrome (> version 29), Internet Explorer (> 9), Mozilla Firefox (> 47); Adobe Reader/Acrobat (> 9)
Manual information: click here
Installation and licence activation

Step 1: Installation of the free version

1. Download the Citavi Setup from:
2. Double-click "Citavi6Setup.exe" to begin the installation.
3. The assistant takes you through the installation.
4. Wait until "Citavi was successfully installed" appears. You can now delete the "Citavi6Setup.exe" file or save it for installation on other computers.
Step 2: Create an account and use the Campus licence

1. Go to:
2. Register for Citavi account.
3. Start Citavi. On the welcome screen, click the account symbol top right.
4. Enter your Citavi account login name and password.
Manual information: click here (installation) and click here (licence activation)
Citavi Picker

The Pickers help you quickly add information from websites or PDF files to your Citavi project. They are automatically installed when you install Citavi, unless you choose not to install them.
Available for: Mozilla Firefox, Google Chrome, Internet Explorer; Adobe Acrobat, Adobe Reader
Manual information: click here (subsequent installation, activation)
Word-Add-In and Publication Assistant

Microsoft Word: Using the Add-In for Word, you can insert references and knowledge items from your Citavi project into your document exactly as prescribed by your selected citation style. When you install Citavi the Add-In for Word is automatically installed as well, as long as Microsoft Word 2016, 2013, 2010, or 2007 is installed on your computer. The Add-In appears under the Citavi tab in Word. In case of an Office update, you have to uninstall the add-in and install it new.
LaTeX editors: References and quotations will be inserted in your document via the Citavi LaTeX assistant.
Manual information: click here (Word-Add-In) and click here (LaTeX editors)
Collaborating in a team (Citavi for Windows)

Citavi for Windows is suitable for small and for large teams. There are two options: (a) you store your project on a network drive to which every team member has access or (b) you store the project on the Citavi cloud.
Teamwork via a network drive:

1. Start Citavi. On the welcome screen, click "New project".
2. Choose a name for the project.
3. Save the project in a folder that all team members can access.
4. Let the other team members know where the project has been saved.
Teamwork via the cloud:

1. Start Citavi. On the welcome screen, click "New project".
2. Choose the option "Cloud project".
3. Enter a project name and click on "OK".
4. Open the cloud project and, on the "file" menu, click "This project".
5. Click "Share".
6. Enter the e-mail addresses you want to send an inventation to.
7. Click "Invite".
Manual information: click here

Manual: click here
Quick start guide: click here
Slideshows: click here
FAQ: click here
Citavi-Forum: click here
Videos: click here
Contact form (get support): click here
Notes on data security

Privacy statement of the provider: click here
Technical notes of the provider: click here