Interlibrary loan

What does interlibrary loan offer me?

As a registered user of the Campus Library you can use the interlibrary loan service of the German libraries and have media from other libraries delivered to the Environmental Campus. It is possible:

  • to borrow books or other media such as DVDs
  • to order copies of journal articles or sections of text

A flat-rate expense charge is levied per order, which is settled via a transaction number (TAN).

The order can be done by yourself on your own computer or end device. Alternatively, we will carry it out together with you at the information desk of the library.

In the following overview you will find the most important information about interlibrary loan.

General & costs

Interlibrary Loan Portal DigiBib

The interlibrary loan is carried out via the DigiBib research Portal. It offers you the possibility to search for a medium in different catalogues and databases simultaneously and to order it if necessary.

For the meta search you can choose i. a.:

  • "Local Library Catalogues": the two catalogues of the Trier University of Applied Sciences. If this results in a hit, no interlibrary loan is possible.
  • "German Library Catalogues (books)": all catalogues of the academic libraries participating in the lending system of the German library networks. Journals are also found.
  • "International Library Catalogues (Books & Journals)": various foreign catalogues and union catalogues. Hits found here can be ordered by international loan.
  • "Article and Journal Databases (all disciplines)"> "German Union Catalogue of Serials (ZDB)": the world's largest database for title and holdings information of serial publications, including journals.

Important: You cannot search directly for articles in the above mentioned catalogues and databases (i. e. with the names of the authors or titles of the articles). You must search there for the journals or collective works in which the articles are contained!

A direct search for articles is possible by selecting "Full-Texts".

Order Requirements

The interlibrary loan service offers registered users the possibility of having scientific literature from other libraries come to the Campus Library.

However, the following documents are excluded from interlibrary loan:

  • media belonging to the stock of the libraries of the Trier University of Applied Sciences (regardless of the current loan status)
  • works available in the book trade at a lower price (current price limit: 15.00 EUR)
  • works of particular value, especially from the 16th and 17th centuries
  • works in poor condition
  • loose-leaf collections and unbound periodicals (e. g. periodicals, newspaper issues)
  • standards
  • diploma theses and other university publications.
Flat Rate for Expenses (Fees)

Expense flate rate (fees)

As a cost for an interlibrary loan, you have to pay a flat rate fee per ordered medium (book, article copy, etc.). The amount is also due if the order cannot be fulfilled positively (i.e. if, for example, no library can deliver the document within the desired period).

The lump sum is settled via the acquisition of transaction numbers (TAN).

The amount of the expense flate rate is determined by the maintenance providers of the lending libraries (see Annex 5 of the Leihverkehrsordnung Rheinland-Pfalz, p. 333).

Overview of fees (per medium):

  • national lending in general: 3,00 EUR
  • national interlibrary loan for beneficiary users such as students, pupils, etc.: 1.50 EUR
  • international lending in general: 4.00 EUR. Further costs may be added. The amount of the costs depends on the respective lending library.
  • international lending for beneficiary users such as students, pupils, etc.: 2.00 EUR. Further costs may be added. The amount of the costs depends on the respective lending library.

Additional costs may apply if copies of more than 20 pages are made. The amount of the costs depends on the respective lending library.

Order process

Acquisition of a Transaction Number (TAN)

To be able to make an interlibrary loan order, you need a transaction number (TAN) for each medium. This is used to settle the flat rate for expenses.

The acquisition is possible:

Order: Books or Section Copies from Books

Step-by-step instruction:

  1. Open the DigiBib. On the left side you can see in which catalogues and databases you can search for the book. Tick the item "German Library Catalogues (Books)".
  2. Enter your search on the right - either in the simple free text line or in the extended mask, which can be called up via "More options". Submit your search.   
  3. You will receive a hit list grouped by library networks. Recommendation: First look for an entry in the library network "North Rhine-Westphalia Union Catalogue (hbz)". If this network is not displayed, you can select any other network.
  4. Click on the link "How can I get it?" when you find a matching entry. The DigiBib now checks whether the book can be ordered via interlibrary loan. If this is the case, you can choose between two options: You can request the entire book - or you can simply order a copy of an section or chapter.
  5. Choose one of the options, press "Order" and log in with your personal user data (library ID and PIN).
  6. The order form will open. Enter at least all mandatory data in the open fields, i. a. your TAN.
  7. Submit the order.

Alternative instruction:

Order: Copies of Articles

Step-by-step instruction:

  1. Open the DigiBib. On the left side you will see the databases and catalogues you can search in. Open the item "Article and Journal Databases (all disciplines" and tick the checkbox for the "German Union Catalogue of Serials (ZDB)".
  2. Enter your search on the right - either in the simple free text line or in the extended mask, which can be called up via "More search fields". Important: Since articles are non-independent published literature and this form of literature is not recorded in the ZDB itself, you must search for the journal in which the article is contained. Therefore, do not search with the author or the title of the article, but with the name or the ISSN of the journal.
  3. You will receive a hit list.
  4. Click on the link "How can I get it?" when you find a suitable hit. The DigiBib will now check whether journal articles can be ordered via interlibrary loan ("Order ILL").
  5. If this is the case, click on "Order" and log in with your user data (library ID and PIN).
  6. The order form will open. Enter at least all mandatory data in the open fields, i. a. your TAN.
  7. Submit the order.

Alternative instruction:

After the order

Track Order: Interlibrary Loan Account

As a registered user of the Campus Library you have an interlibrary loan account. It allows you to track the status of your orders.

To log in and use the account, please proceed as follows:

  1. Open the DigiBib.
  2. Enter your user data in the top menu bar above the tabs (Library ID - PIN). Please log in.
  3. Select the tab "Inter-Library Loan".
  4. In the left menu column under "ILL Account", select "Books/E-Media" to view the status of your book orders, "Articles" to view the status of your article orders.
Delivery Times

It is not possible to give a reliable indication of delivery times. From experience you can expect the following times (without guarantee):

  • media for loan (books, DVDs etc.): one to three weeks
  • text copies: two to fourteen days
Notification & Pick Up

As soon as your order arrives at the library at the Environmental Campus, you will be notified by e-mail. You can then pick up the medium at the information desk of the library.

Loan Periods & Renewal
  • The loan period of a borrowed medium (book, DVD etc.) is determined by the lending library - i.e. the library from whose stock the medium is borrowed.
  • If the lending library does not rule out an extension, an application for an extension of the loan period can be made.

    Four days before the end of the loan period, send an e-mail to the interlibrary loan team of the Campus Library requesting an extension. Address: fernleihe[at]umwelt-campus.de.

    Important: A renewal is always subject to reservation. If the lending library demands the medium back prematurely, the loan period will be shortened retrospectively. The item must then be returned within three days.
Return

To return media (books etc.) borrowed via interlibrary loan, please use the return terminal in the room in front of the library. Simply let the item slide through the return slot; it will be automatically returned. Please leave the loan receipt in the book!

Press the button on the right to get a return receipt.

Note: Text copies do not have to be returned, they remain in your possession.

Overdue Fees

For all media (books, DVDs, etc.) that you borrowed via interlibrary loan and returned or renewed too late, overdue fees will be charged:

  • per medium and per day: 2,00 EUR

Questions?

For general questions:

To ongoing loans

Web Editing Library

Missing information? Broken links?
Please send your suggestions and comments to:

webredbib[at]umwelt-campus.de

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